Declaring a cash payment
Two separate actions on the booking: “Customer arrived” at departure, and declaring the balance collected at the front desk.
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Cash payments are declared from the booking concerned, not from Finances. Two actions not to be confused.
“Customer arrived”
This action marks the actual departure: the booking becomes a rental in progress. It is also what records the Karya commission in the ledger, once and for all. It can only be declared once per booking.
The balance collected at the front desk
For an online booking where you chose to collect the balance at the agency, declare that balance from the booking. The declared amount is exactly the remaining balance due: it cannot be changed or split, and it can only be declared once.
- The total collected for a booking adds up online payments and declared cash payments.
- The amount still to collect is updated immediately on the booking and in Finances.
- Each declaration is recorded in the team log, with its author and date.